Gilmartin Ley is committed to respecting your privacy and will take all reasonable commercial steps to protect it. Our procedures comply with the European Union General Data Protection Regulation (GDPR), which is enforced in the UK by the UK Information Commissioner's Office (ICO). Gilmartin Ley is both the "controller" and the "processor" of this data.
Any and all enquiries in respect of privacy and data protection should be made in writing to the Managing Director, Gilmartin Ley Limited, 3 Chaseville Parade, Chaseville Park Road, London N21 1PG or via email using firstname.lastname@example.org.
About Gilmartin Ley
Gilmartin Ley is a trading name of Gilmartin Ley Limited registered in England (registered number 2201161).
Founded in 1979 we are a family business of Chartered Surveyors and commercial property estate agents based in North London.
How do we collect personal information?
We obtain personal information about you through phone conversations, email exchanges, documents you provide, meetings and through visits to our website.
Sometimes this information is provided by a trusted third party eg a buyer of a property providing the details of his/her solicitor or a marketing research company.
What type of personal information is collected?
The information we collect may include (but is not limited to) your name / names, address, job title, email address, company / business names, telephone numbers, details of your property requirements, and the source of your introduction to Gilmartin Ley.
We collect bank account information for the purposes of making payments to our suppliers and to clients for whom we manage property.
Given we are involved in assessing the suitability of buyers and tenants for our clients’ properties we also receive bank statements and accounting information.
In respect of activities which are regulated under the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017, we collect information for due diligence purposes which may for example involve taking copies of passports, driving licences, utility bills, and obtaining the articles and memorandum of a corporate entity together with information on the beneficial ownership and, in the case of trusts, a copy of the trust deed.
We do not store any credit card or debit card information. These sorts of payments are securely processed by our partner Sage Pay Europe Ltd.
The information we collect through our website using automated technical means includes: the Internet Protocol address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, identification number, online identifier and location data. We also collect information, via Google Analytics, about your website visit including which website pages are accessed and length of visits to pages. The information supplied to and received from Google Analytics is processed in a way that does not identify anyone personally.
Protecting your information
We use appropriate measures to protect the personal information that we collect and process about you. All information is stored on our secure servers within the UK and Ireland. Where we have given (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
For some time our website has had an SSL Certificate however the transmission of unencrypted (or inadequately encrypted) data over the internet (including by email) is inherently insecure, and for this reason we cannot guarantee the security of data sent between us over the internet. By sending us information using the internet you accept this risk.
How do we use your personal information?
We process your data:
- for purposes related to the performance of a contract with you; or
- where we are obliged to by law, as a result of regulation by the Royal Institution of Chartered Surveyors or as may be reasonably necessary for the purposes of obtaining and maintaining professional indemnity insurance coverage; or
- where we have your consent; or
- where processing is necessary for the purposes of legitimate interests pursued by us, including advising you of properties which we are instructed to market and which may match your requirements, monitoring and improving the effectiveness of our website and marketing strategies, and for the purpose of improving the service we provide.
We do not sell, rent or trade personal information.
Retention of personal data
We retain personal information we collect from you where we have an ongoing legitimate business need to do so. This would include for relationship management purposes: we find it helpful for ourselves, our customers and other parties if we can identify where a contact of Gilmartin Ley has been in touch with the business in the past.
Monitoring of communications
We do not record telephone conversations but do make notes on our internal system relating to these.
We record email communications.
We will not share your information with any other companies other than as necessary with certain reputable third parties in order to fulfil your order or request or in order to obtain professional advice. If you would like details of who these companies are, please write to the Managing Director at the address above.
It is possible that Gilmartin Ley Ltd could be acquired by another business. If this happens, we may share the information that relates to you with the acquiring business. You will be sent notice of such an event.
Links to other websites
You have rights to access and amend your data under GDPR legislation, including the right to be forgotten. In these circumstances you should make your ‘subject access request’ in writing to the Managing Director at the address above.
If we have collected and processed your personal information with your consent, then you can withdraw your consent at any time.
If you consider that our processing of your personal information infringes data protection laws, you have the right to complain to a supervisory authority responsible for data protection which in the case of the UK is the ICO.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
For many years we have incorporated an ‘unsubscribe’ link in all property marketing emails we send. Clicking on this link will immediately ensure you receive no further system-generated emails from us, unless you subsequently change your preference.
Review of this Policy
Last updated: 8th April 2019